Privacy policy

Malta Tourism Authority UK & Ireland Office

Fair Processing Notice

 

In order for us to provide you with service/services we need to collect personal data for correspondence purposes and/or detailed service provision. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

This notice is designed to help you understand how The Malta Tourism Authority UK & Ireland processes your personal data.

Data Controller

The Malta Tourism Authority

Registered office address

Building SCM 01, Level 3

Smart City Malta

Ricasili SCM 1001

Kalkara

Malta

 

Business address

Malta Tourist Office

Unit C Parkhouse

14 Northfields

London

SW18 1DD

www.visitmalta.com

www.maltauk.com

www.maltaireland.com

www.mta.com.mt

 

Personal Information

 

Types of personal Data Details
Individual Details Name, address (including proof of address), other contact details (e.g email and telephone), gender, date and place of birth, nationality, employer, job title
Identification details Identification numbers issued by government bodies or agencies (Passport, NI Number, Tax Number, Driving Licence Number
Registration Information Authentication Credentials and Personal Profile information.
Financial Information Bank account or payment card details, income or other financial information
Credit and anti-fraud data Credit history, credit score, sanctions and criminal offences and information from various anti-fraud databases relating to you
Special Categories of Data Certain categories of data which have additional protection under GDPR. The categories are Health criminal convictions racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric or data concerning sex life or sexua orientation.

 

Purpose and Legal Basis for Processing

The purposes for which The Malta Tourism Authority may use your information are set out below

 

Purpose Details
Legitimate Interest & Contractual We will only keep personal information for legitimate business interest for the promotion of the Maltese islands within the UK & Ireland and as a matter of maintain business relationships within the industry in order to maintain business activity.

Consent

Your Consent will be required in order to provide certain services or to process special categories of data. The Malta Tourism Authority understands ‘consent’  to mean that it has been explicitly and freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she by statement, or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

The Malta Tourism Authority will email all data subjects held on our database to ask for their consent to stay on our database in order to receive information about the Maltese Islands. You as data subjects will have the opportunity to stay on our database by opting in. Failure to opt in will mean that your details/information will be removed from our database and you will no longer receive further communications from The Malta Tourism Authority.

You may withdraw your consent to such processing at any time.

Profiling and Automated Decision Making

  • There are no automated decision making process that affect the data subject.
  • No activity information including user behaviour data and any transcripts or other records are collected.
  • No Information is collected automatically from use of our services.

We will endeavour to keep your information accurate and up to date and not keep it for longer than is necessary. In some instances the law sets the length of time information has to be kept, but in most cases The Malta Tourism Authority will use its discretion to ensure that we do not keep records outside of our normal business requirements.

Disclosures

We may pass your personal data on to our service providers who are contracted to The Malta Tourism Authority in the course of dealing with you. Our contractors are obliged to comply with our policies to keep your details securely, and use them only to fulfil the service they provide.

What information is shared by the organisation?

The third parties that we share information with are listed below:-

Conosco Ltd – Conosco Ltd provide IT support services to us and have access to all of our computer systems and network.

Mail Chimp – We use Mail Chimp for our direct marketing activities. This is where we hold our database. The information that is kept are your name, surname, business address, job title, contact phone number & contact email address.

Data transfers to 3rd Countries

Exporting data for hosting or processing outside the EEA as well as access from outside the EEA to EU hosted data.

Is personal data transferred outside the EEA? – Yes. We use Mail Chimp to host our trade & M.I.C.E. database which we use to send data subjects marketing & promotional information. Mail Chimp are an American company and host our database in the cloud which is not held within the E.U. however they are protected by a privacy shield.

Respecting your Rights and choices

  • How can a user remove content?
    • You can remove content by clicking the unsubscribe button on our emails or you can send us an email to office.uk@visitmalta.com advising us that you wish us to remove your content.
  • How can a user suspend, restrict or hide their account?
    • You can suspend, restrict or hide your account by sending us an email to office.uk@visitmalta.com advising us of your wishes.
  • How can a user get data corrected or erased?
    • You can send us an email to office.uk@visitmalta.com advising us that you wish us to amend or erase the data we hold.
  • How can a user get access to their data?
    • You can send us an email to office.uk@visitmalta.com advising us that you wish to have access/confirm what data we hold about you. There may be a discretionary fee for providing this information to you.
  • Can users opt-out of uses for their information for purposes other than provision of the service?
    • You can send us an email to office.uk@visitmalta.com advising us that you wish to opt out of uses for your information or you can click the unsubscribe button on our emails.
  • How can a user opt-out of any marketing communications?
    • You can send us an email to office.uk@visitmalta.com advising us that you wish to opt out of any marketing communications or you can click the unsubscribe button on our emails.
  • Can an account be deleted?
    • You can send us an email to office.uk@visitmalta.com advising us that you wish your account to be deleted and we will delete your information from our database.
  • How long will specific account details be retained post account deletion?
    • Once your information has been deleted we will not retain your information for any period post deletion.
  • How are data portability requests made and handled?
  • How can the user withdraw their consent to further processing?
    • You can send us an email to office.uk@visitmalta.com advising us that you wish to withdraw your consent to further processing or you can click the unsubscribe button on our emails.
  • How long will my data be kept for?
    • We will keep your financial/contractual information on our database for 6 years plus current year, and any other information about you, including marketing assets, for 3 years plus current year.

 

Contact details and information to provide

  • Who to contact
    • Louise Zammit – Information Officer
  • How (online) by email
    • uk@visitmalta.com
  • Telephone
    • 0208 877 6990
  • Physical address

Malta Tourist Office

Unit C Parkhouse

14 Northfields

London

SW18 1DD

  • GDPR Owner
    • Peter Vella – Director UK & Ireland
  • Contact details
    • Same as above
  • Right to lodge a complaint with the ICO
    • If The Malta tourism Authority has been unable to resolve your information rights concern you can raise the matter with the ICO. They will use the information you provide to them including our response to your concerns to decide if your concern provides an opportunity to improve information rights practice. You should raise the matter with the ICO within three months of your last meaningful contact with us.

 

 

Malta Tourism Authority, Unit C Parkhouse, 14 Northfields, London, SW18 1DD
T: 020 8877 6990   F: 020 8874 9416   E: officeuk@visitmalta.com

www.visitmalta.com, www.maltauk.com, www.maltaireland.com

Approved Date 25/04/2018

 

Website Privacy Policy

WE INVITE YOU TO READ THE TERMS AND CONDITIONS INDICATED IN THIS PAGE.

COPYRIGHT NOTICE
Unless otherwise indicated, copyright and any other rights on all materials on this site are the property of MALTA TOURISM AUTHORITY. We authorize you to print and download extracts from this site for personal use. according to the following conditions. No use of the MALTA TOURISM AUTHORITY name or logo may be made without prior written permission of MALTA TOURISM AUTHORITY itself. Any other right not expressly indicated in these terms is to be considered confidential.

SPECIAL OFFERS AND PACKAGES OF THIS SITE TAXES AND PAYMENT SERVICES CAN BE EXTRA.
The programs are offered by tour operators and independent travel companies. MTA is limited to providing the information enclosed herein and does not provide any kind of service, does not sell or issue tickets or receive payments for tickets or other services. Prices, terms and conditions of use are subject to change without notice. Consult tour operators and travel agencies for up-to-date information.

USE OF DATA AND PRIVACY POLICY
Malta Tourism Authority is committed to protecting your privacy as a user of our website and the confidentiality of all personal information that you may provide us during your visit to the site. The information is automatically collected by the web server, through the use of cookies on the Website and also by your interaction with online brochures requests, as well as online forms.
The general information that is collected by the web server and does not require any intervention on your part, apart from access to the site, are given as for example: type of browser / operating system / IP address domain name. Your data will not be shared with third parties and will be retained and used by the Malta Tourism Authority for information purposes only.

CONDITIONS OF USE
Access to and use of this site is provided by MTA and is subject to the following Terms and Conditions

  • Use of this site implies acceptance of these Terms and Conditions mentioned above which have value from the first time you use the site in question. MTA reserves the right to change these Terms and Conditions at any time simply by indicating changes directly on the site. It is your responsibility to review them regularly to learn these changes in time. The continued use of the site after the introduction of such changes implies acceptance of the Terms and Conditions as indicated in the changes themselves.
  • Much of this site contains material delivered to the Malta Tourism Authority by third parties. Third parties are required to ensure that the materials presented for inclusion on this site comply with the relevant national and foreign legislation. Malta Tourism Authority can not guarantee the accuracy of this material and expressly disclaims any responsibility for errors, omissions or inaccuracy of the material, incorrect interpretation and / or all losses, disappointments, negligence or damage caused by referring to the material contained in this site or any lack or partial absence in the delivery of the services referred to in this document, or in case of bankruptcy, liquidation or termination of the activity of any company, natural or legal person referred to in this document. To confirm the accuracy and the currency of the information, it is advisable to contact interested institutions.
  • Malta Tourism Authority will not be liable for any damages (including, without limitation, damages for loss of work or loss of profits) deriving from the contract, illicit or otherwise from the use or inability to use this site, or any material contained therein , or from any action or decision made as a result of using this site or any material. This site contains references and links to other companies and resources on the Internet. These links and references are provided only as help to help identify and locate Internet resources and other businesses that may be of interest to you.
  • The provision of such links does not imply endorsement by Malta Tourism Authority of the materials contained therein.
  • In the event that, at any time, you do not accept or accept any or all of these terms, you must immediately cease using the site. These terms are governed and interpreted in accordance with the laws of Malta and the parties submit to the jurisdiction of the Maltese courts.